Hostel Administration and Related Committees
Dr. Madhu Pruthi (9811017002)
Dr. Kanupriya Goswami
Ms. Anju Tyagi (9718546235)
wardenkmv@gmail.com
Dr. Anjali Thukral (Convener) (9871975544)
Dr. Ritu Arora
Ms. Anita Mendiratta
Ms. Sonu Mehta
Dr. Roli Bansal (Convener) (9810839573)
Dr. Padmasai Arora (9891441401)
Dr. Surender Singh (9810323797)
Dr. Subodh Pandit (9818063879)
Dr. Jasmeet Singh (Convener)
Dr. Richa Sharma
Dr. Shalini Devi
Mr. Ravi Kumar Yadav
Dr. Surender Singh
Dr. Subodh Pandit
Dr. Arpana Sharma (Convener)
Dr. Neha Sharma
Dr. Bhavna Gupta
Dr. Ritu Sethi
Ms. Aneesha Mathur (Lawyer)
Mr. A.S. Mehra (Non-Teaching Member)
Ms. Vishwambhara Rathore (Student Representative)
Mr. Rishav Kumar(Student Representative)
Mr. Mohit Dagar(Student Representative)
Dr. Neha Sharma (Convener)
Dr. Richa Sharma
Dr. Surender Singh
Dr. Harpreet Bhatia
Mr. A.S Mehra (Non -Teaching Member)
Ms. Anuradha Chadha (Non - Teaching Member)
Hostel Prospectus
Hostel Admission Schedule
All 2nd and 3rd year Girl Students seeking Hostel accommodation for the session 2018-19 are required to submit the duly filled Google Form available on College website with the name Hostel (Re)admission Application Form latest by: July 7, 2018, Friday

Display of list of selected students on College Website -- July 10, 2018, Tuesday

Online Payment of Fees -- 10 to 17 July, 2018
Admission List* Last date to apply (till 5.00 pm) Notification Online Payment of Fee
1 Thursday, June 28, 2018 Friday, June 29, 2018 June 30 – July 3, 2018
2 Wednesday, July 4, 2018 Thursday, July 5, 2018 July 6 – July 9, 2018
3 Tuesday, July 10, 2018 Wednesday, July 11, 2018 July 12 – July 14, 2018
4 Monday, July 16, 2018 Tuesday, July 17, 2018 July 18 – July 20, 2018

Hostel Fee Structure
Hostel Fee Heads Fresh admission (Rs.) Re-admission (Rs.)
Caution Money (Refundable) 5,000 -
Admission Fee (Non-refundable) 500 -
Establishment Fee 18,000 18,000
Room Rent 7,200 7,200
Water charges 6,000 6,000
Electricity 9,600 9,600
Other Amenities 10,000 10,000
Activities 6,000 6,000
Contingency Expenses 2,000 2,000
Maintenance and repairs 1,000 1,000
Fresh admission (Rs.) Re-admission (Rs.)
1st Installment* (at the time of admission) 50,000 45,000
2nd Installment** (latest by 10th January 2019) 15,300 14,800


(Student desirous of taking admission in second semester or from January onwards will have to pay Hostel fee for the entire year.)
Admission Procedure and Forms
  1. Girl students (outstation / NCR) admitted in any regular undergraduate course at the College will have to submit the duly filled ‘Hostel Admission Application Form’ to apply for Hostel accommodation. The forms can also be availed from the Warden’s office in the Hostel (at a nominal cost) after showing College Admission Fee Receipt.
  2. Following documents should be enclosed with the Hostel Admission Application form:
    1. College admission fee receipt
    2. Class XII mark sheet/Mark sheet of last qualifying examination passed
    3. Proof of residence
    4. Copy of category certificate (Only for reserved category students)
  3. The list of students selected for Hostel accommodation will be displayed as per the schedule given in the Hostel Admission Schedule.
  4. The selected student has to submit all the forms (available in the Hostel Information Bulletin) duly filled in together with the required documents to the Warden. After this, the student is required to pay the first installment of Hostel fees and mess charges (for one semester only) within the stipulated time.
  5. The student who fails to deposit the Hostel fee within the stipulated time shall lose the Hostel seat, and may be considered at the end only if seats are vacant.
  6. The final admission to the Hostel shall be subject to the fulfillment of eligibility conditions. The final decision in this regard shall remain with the College authorities.
  7. Students are advised to regularly check the College/Hostel Notice Board or College Website for relevant information. No individual intimation will be sent in this regard.

If a student does not avail the Hostel seat according to the admission schedule, she loses her priority in the admission list. Late applicants and those students who do not deposit the Hostel fee in the stipulated time will have no claim on the Hostel seat.

Submission of Documents at the time of Hostel Admission

The student must submit the following along with fee:

  1. Two photographs of the student and 1 each of parents and local guardian
  2. The College Admission Fee Receipt (Self-attested photocopy)
  3. Proof of residence (Any one of the following)
  4. Resident Certificate issued by a competent local authority
  5. Affidavit issued by the District Magistrate
  6. Self-attested photocopy of Passport/ Ration Card/ Adhaar card
  7. SC/ST/OBC/PwD/CW certificate issued by the competent authority, where applicable
  8. Hostel Admission Application Form
  9. Medical Fitness Certificate
  10. Hostel Accommodation Form
  11. Hostel Identity Card Form
  12. Affidavit by the student
  13. Affidavit by the parent/ Guardian

  • The Hostel can accommodate 78 students in rooms built to accommodate 2-3 students in each room. All rooms have ceiling fans and curtains. Each resident student is provided with a bed and mattress, one built-in wardrobe/ almirah, one study table and chair, a bookshelf and a waste paper basket.
  • Resident students are required to bring their own personal effects: pillow, pillow cover, quilt, blankets, bed linen, towels, bucket, coffee mug, glass, spoon and any other personal effects like thermos flask, torch, hot water bottle, thermometer, lock and key, duster, mirror etc.
  • Resident students are permitted to use their own room coolers if they wish to. An undertaking form duly signed by their parents needs to be filled in. Only one room cooler per room is permitted.


A caterer runs the mess on contract basis. The Hostel provides nutritious and wholesome meals. The Hostel Warden along with student representatives of mess committee oversees the quality and nutritional content of the food served in the mess.


The Hostel has a visitor’s hall where resident students may receive their relatives.

The timings for meeting visitors are:





  1. There is a students’ common room equipped with recreational facilities such as 54 inch LED TV, audio system etc. It is the venue for various cultural programmes and students’ activities, such as talks, recitals, debates and discussions.
  2. The common room also provides indoor games facilities, such as carom, table tennis, chess etc.


The Hostel has a well-maintained garden on the premises.

The College is highly concerned about the health of its resident students. The following facilities are provided to ensure the physical and mental well-being of the residents:
  • A lady doctor visits the hostel in order to tab the health of resident students on weekly basis.
  • The hostel has a medical room which is equipped with a medical bed and a first-aid box containing necessary medicines for routine ailments to help residents with immediate first aid.
  • The hostel is in close proximity of Bhagwan Mahavir Hospital. Any case of ailment may be referred there if need be.
  • In case of a medical emergency, the resident is taken to the nearest hospital. The parents/ local guardians are informed, and are expected to take charge of their ward immediately.
  • However, a resident student may avail the services of a private doctor at her own cost.

Laundry services are provided to all the residents.


Hostel residents interested in sports may avail the sports facilities of the College (during College hours). Along with the extensive playgrounds, the College has the following facilities and coaching camps:
  • Gym facility in the College
  • Tennis and Badminton courts
  • Basketball courts
  • Indoor games available in the College sports room (during College hours)

Hostel residents can play badminton and other such sports in the Hostel premises beyond college hours. The Hostel has a suitable area for playing safely inside the hostel compound.


A separate gymnasium is made available for the resident students on the ground floor of the Principal’s residence in hostel premises for daily workout and exercise. It has modern machines and many girls are found to strike the gym in the morning to keep them fit, energized and enthusiastic throughout the day. Girls often visit it during evening hours too. It is not just a place of physical workout; the inter-personal conversations that happen there make them more health conscious, compatible with each other and develop their emotional as well as physical strength.


The Hostel has a visitor’s area in the premises for enabling comfortable stay of few hours for visitors of Hostel residents. In case a visitor wishes to stay with approval of the authorities, two beds are available on the first floor for their comfortable stay.


A separate reading room has been created to provide an undisturbed environment to study for the resident students.


The resident students can use telephone and Internet connectivity provided in Hostel office. Plans are underway to provide Internet facility individually too for them.
  • The Hostel office telephone can be used to receive outstation calls only from 6.00 a.m. to 9.30 p.m.
  • No outgoing calls are allowed on the office telephone.


The College is very proud to have participated in the endeavour of CSIR Research Foundation towards promoting awareness about hygiene, gender sensitivity and women empowerment. As a part of its Mission AAA (Awareness, Availability and Affordability) of Sanitary Napkins to promote women wellness, the college has installed a sanitary napkin vending machine funded by ONGC in its Girl’s Hostel in 2017. It has contributed greatly not only in maintaining health and hygiene of resident students and staff of the College hostel, but has been very useful in enabling easy access at economical price at any time.

  • Refrigerators and microwave ovens are provided on each floor
  • Facility for ironing of the clothes is provided
  • There is a common worship place for resident students in the Hostel premises
  • Both Hindi and English newspapers are made available for the residents.
Mess
Mess is an integral part of the Hostel and mess services are compulsory for all resident students. The Hostel has a well spaced mess with a proper dining area with all facilities like seating arrangement, drinking water etc. The mess services are outsourced and a caterer runs the mess. The students shall be provided breakfast, lunch, evening snacks and dinner. The menu and timings are displayed on kitchen.

The mess charges are Rs. 2,895/- per month for 11 months. A total of 31,845/- for 11 months is to be paid in 2 installments, Rs 17,370/- at the time of admission and remaining Rs. 14,475/- in January.

A provision of rebate @ Rs. 50/- per day in the mess charges shall be available to the students for not using the mess facility. This provision may be availed with prior intimation to and permission of the Warden & the Principal in case a student is not residing in the Hostel continuously for 6 days or more and not using the mess services during that period.

The resident shall be reimbursed for any such rebate granted at the end of the semester.

The following norms shall apply regarding mess and dining hall:
  1. Students should maintain an environment of dignity, decorum, friendliness and respect in the dining hall among themselves and with the mess staff.
  2. Students must observe the timings of the meals. No meals will be served before the stipulated time. Meals beyond the stipulated time will be served only when the Warden/mess staff is pre-informed by the student.
  3. Mess services will be available for the resident students till the completion of semester examinations.
  4. The students must sign on the register (kept in the mess) before availing any meal in the mess.
  5. Students are expected to enter the dining hall in a proper dress with tied hair. Night apparel is not permitted in the dining hall. Students are not permitted to enter in the kitchen area.
  6. Students should not take any utensils out of the mess area.
  7. No request for change in the menu will be entertained under ordinary circumstances.
  8. Room services will not be provided unless recommended by the Warden of the Hostel in the extra-ordinary cases like illness etc.
  9. If required, the resident students can get their lunch packed (of breakfast items) during breakfast time with pre-information to the Warden/mess staff.
  10. In case of any complaint related with food quality & quantity, mess services and behavior of mess staff, the student(s) should submit their representation to the Warden defining the complaint clearly and mentioning their name(s), course & semester with signature(s). The Warden will try to resolve the complaint at her own level. If necessary, the Warden may forward it to the Principal for further action along with her comments. The students should not argue with the mess staff under any circumstances.
  11. The seasonal vegetables in the mess menu will be collectively decided by the Canteen committee and two students’ representative in consultation with the mess contractor on quarterly basis. The same shall be based on the students’ feedback taken on a quarterly basis by the committee. The students’ representatives will be elected / nominated by the Hostel Committee and Warden on semester basis.
  12. Cooked food from outside is allowed in the Hostel only with prior permission of the Warden and the College shall not be responsible for any problem arising out of it.
Hostel Rules and Regulations
Hostel residents are expected to follow the Hostel and College rules both in letter and spirit. Any violation of rules will be strictly punished with fine(s) and/or expulsion from the Hostel and College. Re-admission to the Hostel will be denied to those found guilty of previous violations and disciplinary action will be initiated against offenders. The College reserves the right to revise, modify, or change any of these regulations. Residents are required to abide by all instructions announced/ displayed from time to time as displayed on Hostel notice board/ College website.

Rooms
Residents of the Hostel shall be provided rooms on sharing basis. Rooms once allotted cannot be changed without prior approval of the Warden. The following rules shall apply in case of rooms:

  1. Residents are expected to keep their rooms and surroundings neat and tidy. They are responsible for the care and maintenance of their room and the furniture provided to them.
    1. Residents are not to disfigure the wall. Hammering of additional nails or putting pictures on the walls or furniture is not allowed. Any violation will invite penalty of Rs. 1000/-.
    2. No furniture can be removed from the room. Also, no additional furniture can be brought into the Hostel without prior permission from the warden.
    3. Residents will have to return the allotted furniture in good condition.
    4. Residents will be charged for all damages and losses caused individually or collectively.
  2. Steel bins are provided for disposal of litter. Residents are expected to use the same for keeping the premises clean.
  3. The residents who avail the facility of room cooler are responsible for regular cleaning and maintenance of their room coolers. They have to give an undertaking before starting to avail this facility and are required to abide by all the rules and regulations laid down by the College in this regard.
  4. Power points are provided at designated areas. Residents are expected to use and conserve electricity appropriately.
    1. Lights, fans and coolers should be switched off while leaving the rooms.
    2. Electric kettles, room heaters or hot plates are not allowed. Anyone found using such appliances will be liable for disciplinary action, including a fine and cancellation of her seat in the Hostel.
    3. Battery operated transistors and record players, when used, must be played at a low volume.
    4. Residents are allowed to use their own laptops and mobile phones. However, they will solely be responsible for the safety of their belongings.
    5. The electricity bill, if found more than the regular amount collected, shall be borne equally by all the residents.
  5. No cooking or ironing is allowed in the rooms.
    1. Residents must bring their own crockery and cutlery for use in their rooms.
    2. Residents are not allowed to take away the kitchen utensils, crockery and cutlery from the Dining Hall under any circumstance.
  6. Residents are advised not to bring jewelry or keep large sums of money in their rooms. The Hostel authorities will not be responsible for any loss.
  7. Residents must maintain proper decorum in the Hostel. As a rule residents should not carry on any activity in the room which would cause disturbance to roommates or other residents.
  8. A disciplinary action may be taken if others’ property is found in one’s room.
  9. Residents are required to vacate their rooms within 3 days of their last University examination and hand over the keys of their rooms to the Warden, failing which, they would not be admitted to the Hostel the following year even if otherwise found eligible. The Principal/Warden is authorized to remove their belongings in the room if any, and put an official lock.
    1. Residents must hand over possession of the room to the Warden before leaving and obtain a Clearance Certificate from her.
    2. No personal luggage should be left in the room or the Hostel premises at the Semester/Year end.
  10. The warden/Principal can, without assigning any reason, change/open/check the room allotted to a resident. Non-compliance of order in this regard is to be treated as a serious breach of discipline inviting penal action. Any attempt or connivance leading to any damage to Hostel property/building or image of the institution shall be treated as an act of gross indiscipline inviting penal action, including fine as well as cancellation of seat.

Discipline

Resident students are expected to appreciate the need for a disciplined environment for their holistic growth during their stay in the hostel and must contribute in maintaining the same. They must appreciate the time and money spent in the maintenance of hostel infrastructure, lawns and garden. Misuse of the same such as causing damage to hostel property or plants and trees or littering around will invite disciplinary action. Any act of vandalism will attract strict punitive action.

Since it is a privilege to get admission to the Keshav Mahavidyalaya’s Girls Hostel, residents are expected to maintain excellence in academics.

  1. They are expected to attend all lectures, tutorials, tests, seminars and examinations. Shortage in attendance, failing in examinations, poor academic performance and lack of participation in co-curricular and extracurricular activities will be viewed seriously.
  2. Performance of residents admitted on the basis of Sports/ECA will be monitored periodically. They are liable to lose their hostel seat if their performance is not satisfactory.


Further, in order to ensure proper discipline in the hostel, the following points may be noted:
  • No resident can engage any person for service of any kind.
  • Residents are not allowed to engage in any type of paid work outside the college during their stay in the hostel.
  • Since some of the college classrooms are located in close proximity to the hostel, care should be taken not to disturb the environment of the college by playing loud music or generally creating disturbing noise etc.
  • Residents are required to behave properly with members of the service staff and their fellow residents. They must maintain silence in the corridors.


Common Room

Hostel has a common room for use by the residents only. The common room has an LCD television and chairs for all to sit and have discussions, relax and watch T.V programmes. The common room is also used for routine celebrations of the hostel like Hostel orientation, Fresher’s, Farewell and other festive events. It has witnessed many cheerful functions in the past.

Residents must observe certain rules regarding the upkeep of the common room:

  1. They should not move out the furniture of the common room to any other place in the hostel. A fine of Rs. 100/- will be imposed for violations.
  2. T.V. will be switched off and the room will be locked at 11 p.m.
  3. All common areas including corridors should be kept clean and litter free, any violation of this will invite penalty.

Mess

Mess is an integral part of the Hostel and mess services are compulsory for all resident students. The Hostel has a well spaced mess with a proper dining area with all facilities like seating arrangement, drinking water etc. The mess services are outsourced and a caterer runs the mess. The students shall be provided breakfast, lunch, evening snacks and dinner. The menu and timings are displayed on kitchen.

The mess charges are Rs. 2,895/- per month for 11 months. A total of 31,845/- for 11 months is to be paid in 2 installments, Rs 17,370/- at the time of admission and remaining Rs. 14,475/- in January.

A provision of rebate @ Rs. 50/- per day in the mess charges shall be available to the students for not using the mess facility. This provision may be availed with prior intimation to and permission of the Warden & the Principal in case a student is not residing in the Hostel continuously for 6 days or more and not using the mess services during that period.

The resident shall be reimbursed for any such rebate granted at the end of the semester.

The following norms shall apply regarding mess and dining hall:

  1. Students should maintain an environment of dignity, decorum, friendliness and respect in the dining hall among themselves and with the mess staff.
  2. Students must observe the timings of the meals. No meals will be served before the stipulated time. Meals beyond the stipulated time will be served only when the Warden/mess staff is pre-informed by the student.
  3. Mess services will be available for the resident students till the completion of semester examinations.
  4. The students must sign on the register (kept in the mess) before availing any meal in the mess.
  5. Students are expected to enter the dining hall in a proper dress with tied hair. Night apparel is not permitted in the dining hall. Students are not permitted to enter in the kitchen area.
  6. Students should not take any utensils out of the mess area.
  7. No request for change in the menu will be entertained under ordinary circumstances.
  8. Room services will not be provided unless recommended by the Warden of the Hostel in the extra-ordinary cases like illness etc.
  9. If required, the resident students can get their lunch packed (of breakfast items) during breakfast time with pre-information to the Warden/mess staff.
  10. In case of any complaint related with food quality & quantity, mess services and behavior of mess staff, the student(s) should submit their representation to the Warden defining the complaint clearly and mentioning their name(s), course & semester with signature(s). The Warden will try to resolve the complaint at her own level. If necessary, the Warden may forward it to the Principal for further action along with her comments. The students should not argue with the mess staff under any circumstances.
  11. The seasonal vegetables in the mess menu will be collectively decided by the Canteen committee and two students’ representative in consultation with the mess contractor on quarterly basis. The same shall be based on the students’ feedback taken on a quarterly basis by the committee. The students’ representatives will be elected / nominated by the Hostel Committee and Warden on semester basis.
  12. Cooked food from outside is allowed in the Hostel only with prior permission of the Warden and the College shall not be responsible for any problem arising out of it.
Wastage of food is strictly forbidden and the student will be punished with a minimum fine of Rs. 100/- per meal for wasting food.

Guests/Visitors

Resident students may receive visitors in the hostel visitors’ room between 4.30 p.m. to 7.30 p.m. on all days and additionally between 10.00 a.m. to 5.00 p.m. on Sundays and other holidays. The resident is not permitted to meet visitors inside the hostel premises during college hours on working days. Also, students are not permitted to meet their visitors at the college gate. The Warden reserves the right to refuse admission to any visitor at any time without prior notice. Unauthorized guests are not permitted to stay in the Hostel. Disciplinary action will be taken against a student who is found entertaining guests without prior permission.

All visitors are required to observe the following rules of the hostel:

  1. A Visitors’ List, with specific names and addresses, filled in and duly signed by the parents/ guardians/ local guardians must be submitted to the Warden at the time of admission. No other visitors, including the day scholars, are allowed to enter the hostel. Exceptions, in emergency situations, may be allowed with written permission of the Warden.
  2. The visitor will have to provide his/her identity and valid reasons for visiting the hostel failing which the hostel administration reserves the right to deny entry into the hostel visitors’ room.
  3. No visitors (even parents) will be allowed to use any type of camera or filming equipments in the hostel.
  4. Visitors must sign while arriving and departing from the hostel in the register maintained with the guard at the hostel gate during each visit.
  5. Visitors are to leave their vehicles outside the College/Hostel gate except when they have to collect or deposit heavy luggage. In such cases, they are required to register the vehicle at the Hostel gate post.

It shall be the responsibility of both resident and her visitor to abide by the norms. Violating these rules will invite disciplinary action.

Medical
The college is highly sensitive to the health of its students. It has a medical room with a medical bed in the college that is also shared with hostel residents during college hours. The hostel also has a medical bed for catering to medical exigencies beyond college hours. The hostel warden takes due care of the physical health of the residents.

For ensuring medical health, the following is taken care of:

  1. Residents are expected to report all cases of illness to the Warden immediately.
  2. Residents must have the required immunization.
  3. Residents must have their complete medical files with them during their stay in the hostel.
  4. Generally, all serious cases of illness are referred to a hospital or nursing home with the knowledge of the parents/local guardian.
  5. In case of medical emergency, resident shall be taken to the nearest hospital and the parents/local guardian will be duly informed. The local guardian will have to take charge thereafter and the entire responsibility for treatment and related expenses will be borne by the parents/ local guardian. The hostel/college authorities shall not be held responsible for any mishappening or negligence.
  6. In case of absenteeism from hostel for medical reasons, a medical certificate from a recognized government hospital has to be submitted on the day of re-joining the hostel.

Students suffering from chronic illness requiring special dietary and other care are advised not to apply for the hostel.


Vacations
Residents will not be permitted to leave for home before the announced dates of vacations. No travel reservations should be made before the commencement of the vacations.

  1. Residents must be present on the first and last day of every term. Travel arrangement should be made accordingly. Failure to comply will lead to disciplinary action.
  2. The Hostel seat will be allotted to another student if a resident fails to return to the Hostel at the end of the vacation and no information is furnished to the office within one week. The Hostel authorities will not take any responsibility for any belongings left behind.
  3. Students admitted under the sports/ECA category will not be permitted to leave the Hostel
  4. During holidays if any sports/cultural event is scheduled for such days and they are required to participate.
  5. The Hostel will be closed during Summer Vacations for the annual upkeep, whitewash, cleaning and repairs.

Leave

# Type of leave Leave days
1 Night-out leave (to local guardian’s place) Weekends (Saturdays and Sundays) and/ or Gazetted Holiday(s).
2 Home leave Vacations/ for special purposes.
3 Medical leave Number of days may be sanctioned as per valid approved reasons.

  1. Residents on night-out leave going on Saturday must report by 7:30 p.m. on Sunday or between 6:00 a.m. and 8:30 a.m. on ensuing Monday.
  2. Residents on night-out leave on Sunday must report between 6:00 a.m. and 8:30 a.m. on ensuing Monday.
Hostel Life